Cancelled Flights (COVID-19) and Passenger Rights: FAQ

cancelled flights

Cancelled flights due to the Covid-19 pandemic raised a lot of dust and caused headaches for passengers all around the world. As a result, we received a large number of your inquiries to which we tried to offer the fastest and most accurate answers. Basically, most passengers wondered if their rights and options were the same when they wanted to cancel a flight under existing circumstances and when the flight was cancelled by the airline. That is why we have prepared a set of frequently asked questions and answered each of them. Now you can find them all in one place – below.

IMPORTANT!

Before we get to individual questions and answers, we would like to note that the two situations mentioned above are completely different from each other. Your rights and possibilities are completely different depending on which of the two groups you belong to.

Most important thing you need to know is that, in case that an airline cancels a flight, passengers are protected and have the rights guranteed by the Regulation 261/2004.

However, when you decide to cancel your flight, the Regulation doesn’t apply. In this case, your rights/options will depend solely on the terms of your ticket. Moreover, it can also depend on the special rules issued by the airline in the circumstances of the Covid 19 pandemic.

Now let’s discuss your most frequent questions which we have separated in the following 5 groups:

  1. Flights cancelled by the airline
  2. Flights cancelled by passengers
  3. Contacting the airline/travel agency
  4. Involving Claimdon

1. Flights cancelled by the airline

1.1. The airline cancelled my flight due to a pandemic, am I entitled to compensation?

According to the Regulation 261, an airline’s liability and obligation to pay the fixed compensation for a cancelled flight does not exist if the cancellation was caused by extraordinary circumstance which the airline could not influence nor prevent by applying all reasonable measures.

Thus, if your flight is cancelled due to measures introduced to prevent the spread of the current corona virus pandemic, which is classified as an emergency, it does not really qualify for compensation under the Regulation 261/2004. However, no matter of the reason for the flight cancellation, you are entitled to care and/or refund of the unused ticket.

1.2 The airline cancelled my flight due to a pandemic, am I entitled to a refund for an unused ticket?

According to the Regulation 261/2004, whenever an airline cancels a flight, no matter the cancellation cause, it is obliged to offer the passenger a choice between:

  • Ticket refund for an unused flight,
  • Redirection to an alternative flight as soon as possible,
  • Redirection to an alternative flight of a later date according to the passenger’s interest and possibilities.

Therefore, in accordance with the Regulation, regardless of the extraordinary circumstance that caused the flight cancellation, the airline is obliged, among other things, to offer you a refund for the unused flight. The choice is up to the traveler and can only be done once.

* We emphasize that during these times, airlines try to avoid a refund of the ticket price and offer passengers vouchers or change of flights free of charge. However, it is unquestionable that, for flights under the Regulation 261/2004, the passenger is entitled to a choice between a refund and redirection whenever flights are cancelled by the airline.

1.3 The airline cancelled my flight due to a pandemic but instead of a refund they are offering a voucher which I can use later. I don’t really want this – what can I do?

Despite the stated obligation under which the airline must offer passengers a choice between a refund and redirection, during these extraordinary times almost all airlines are unfortunately trying to avoid this obligation. Alternatively they offer passengers travel vouchers for future indefinite dates.

We note that such actions do not diminish the passengers’ right to a refund, however, they unfortunately call into question the length of the procedure for its realization. Therefore, in case of insisting on a refund, passengers should be willing to wait for the approval of the request longer than usual.

The best way to apply for a refund and its form is best found on the airline’s website.

* We point out that some Member States (Belgium, Bulgaria, Cyprus, the Czech Republic, France, Greece, Ireland, Latvia, Malta, Poland, Portugal and the Netherlands) are appealing to the EU to suspend this rule and allow a refund in the form of vouchers. While the European Commission insists that the Regulation continues to apply during the COVID-19 crisis, some countries such as the Netherlands have said they are currently not implementing it, so for some flights it will only be possible to get a voucher, but provided that it is not used within 12-18 months, passengers must be enabled to get a refund in cash. Also, the Commission can take legal action against such governments, forcing them to pay heavy fines in proceedings for violating European regulations.

2. Flights cancelled by passengers

2.1 My flight has not been cancelled yet, but I no longer want to travel, what are my options?

Currently, airlines are gradually canceling their flights and announcing new ones almost every day, giving them the status “canceled”. The reason for this is certainly the hope that the restrictive measures will soon ease and that flights scheduled for the summer will be able to operate according to plan or that you will cancel the trip and accept a voucher or change the flight schedule, which suits airlines much better to maintain liquidity.

Please note that in accordance with the EU regulations, the cancellation of the flight by the airline opens the possibility for a refund, while the cancellation of the flight by the passenger is regulated by the conditions under which the ticket was purchased and special conditions given by the airlines in the current situation.

Given that some airlines, taking into account the existing extraordinary circumstances and the desire of passengers to no longer travel on schedule, offer the possibility of cancellation by passengers in exchange for a voucher or a new alternative flight, precise options are best to be found on the website of each airline . Alternatively, there are our daily news updates in the approaches of individual airlines.

If, according to special conditions, you have the opportunity to use such an option until the flight itself or until a few days before, you can also wait to see if the flight will be canceled. Here it is very important that you regularly follow the notifications of the airlines about special conditions so that in the end you will not be left without the possibility of change or vouchers in case your flight end up not being cancelled.

2.2 If I cancel a flight before the airline does so, am I entitled to a refund for an unused ticket?

Cancellation of travel by passengers and the rights that belong to passengers in this case are governed by the conditions under which the ticket was purchased and the special conditions given by the airlines in the current circumstances.

However, please note that today most basic airline tickets are issued without the possibility of a refund in case of flight cancellation by the passenger, so you will usually be able to get the option to change of flight or a voucher only if your flight is subject to special conditions of each airline.

Once more, for completely accurate information on the conditions of flight cancellation by passengers please visit the website of the airline in question.

3. Contacting the airline/travel agency

3.1 How can I contact the airline and apply for a refund or a voucher?

Some airlines currently prefer to communicate by phone, some others by e-mail while there are those to whom applications are submitted via online forms on their websites.

Since almost all airlines currently have a special COVID-19 section on their website where they publish new information every day, it is also the best place where you can find out about how to get in touch with them. Please note that this is very important so that you don’t submit a request by e-mail, and the airline receives requests only through online forms, in which case your request might remain unrecorded.

Additionally, we also advise you to always try to record the request in writing. This way you can posses evidence of the request being submitted, which allows you to take further steps in order to exercise your rights if you wish.

3.2 I can’t get in touch with the airline, what should I do?

Unfortunately, a large number of passengers complain about the difficulty of getting in touch with airlines. In this sense we cannot suggest much more than being persistent and creative in ways to contact them.

It is also important to regularly follow the notices on the airline’s website as the means of communications they preferred yesterday may not be the same today.

Note that you can also contact the national authorities if you don’t receive a response within 4-6 weeks. The same goes if the response is negative and you disagree with it. Otherwise, you can hire Claimdon to take action on your behalf.

3.3 How long do I have to wait for my refund or voucher to be approved?

When the airline cancels the flight and the passenger opts for a refund of the ticket price, in accordance with the Regulation 261, the airline must provide a refund within 7 days of the choice.

In addition, under normal circumstances, airlines respond to requests within 4-6 weeks. However, many airlines are currently not meeting this deadline. In addition, they deny passengers the very possibility of a refund or make it more difficult. That is why it is certain that the refund process is now much longer than required by the Regulation 261.

3.4 I have booked the air ticket through the agency, to whom do I have to submit my request if the airline cancels my flight?

Regulation 261/2004 regulates the obligation of airlines to refund an unused ticket in those situations when the flight is canceled. However, when tickets are purchased through agencies, for several reasons airlines refer passengers directly to them for refund processing.

  • Refunds are usually made to the account from which the payment was made (in this case the agency’s account),
  • Since agencies charge a certain fee for their services, the goal of airlines is to make a refund through agencies had to “refund” and the amount accruing to the agency fee.

Accordingly, if the airline has instructed you to apply for a refund to the travel agency, be sure to try to contact them. If that doesn’t work, inform the airline and ask for a direct refund. This is their obligation under the Regulation 261/2004 anyway.

3.5 How can I contact the agency through which I booked my ticket?

Remember our number one advice for contacing the airlines? Checking out their own guidelines shared on their website. The same is true with the travel agencies. Visit their website and look for instructions on the preferred way to contact them.

4. Involving Claimdon

cancelled flights and refund claim with Claimdon

4.1 I do not want to apply for a refund to the airline by myself, can I hire Claimdon?

We are here to help you and of course we can take action on your behalf. However, we also encourage you to give it a try yourself before hiring Claimdon. When it comes exclusively to Covid-19 refunds, we always direct the passengers to submit the request personally first. This way there is no need to pay a fee for our services.

Call it our business policy during extraordinary circumstances which affected the whole world. If we minimize the inconvenience consequences by solely providing the information you need, we did our job well.

Nevertheless, if you don’t want to conduct the procedure yourself or you have tried but without success, we are always at your disposal and you are free to file a claim through our website.

We hope you found the answers to some of your questions. If some things are still unclear, do not hesitate to contact us via fb page Claimdon or shoot us an e-mail at info@claimdon.com

Good luck! 😉

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